01
VISIBILITY
See what needs attention.
Bring requests, equipment, and locations together in HeadCount. Give your team a shared view of the work so they can find the details and decide what comes next.
See the desktop workspaceTHE BIG PICTURE / HEADCOUNT CMMS
What is
a CMMS?
HeadCount is your CMMS.
A better way to keep work moving.
A CMMS (computerized maintenance management system) is software for organizing work orders, preventive maintenance, equipment records, and service history. HeadCount brings those capabilities into one connected digital workspace, helping your team move beyond spreadsheets and plan ahead.
A REQUEST COMES IN
“Room 204 feels warm.”
Location attached · Ready for review
THE RIGHT PERSON
Maintenance
team assigned
HeadCount.CMMSIT ALL CONNECTS HERE
THE EQUIPMENT CONTEXT
Air handler · AHU-02
Location, instructions,
and service history.
A RECORD THAT STAYS
Work completed
Notes saved. Next visit informed.
C
Computerized
A shared digital home.
M
Maintenance
The work that keeps things going.
M
Management
People, priorities, and plans.
S
System
The pieces, connected.
01 / MOVE FORWARD WITH HEADCOUNT
Move beyond
the spreadsheet.
Move forward together.
Your team needs more than a place to log a repair. HeadCount turns scattered requests, paper checklists, and disconnected spreadsheets into organized digital work. Assign responsibility, track progress, and keep equipment history with the job, so everyone can see what needs to happen next.
“Did anyone
check this?”
check this?”
The list on
someone’s desk.
someone’s desk.
The update
in a text thread.
in a text thread.
YOUR TEAM, CONNECTED IN HEADCOUNT
One system. Clear next steps.
Work ordersEquipmentSchedulesRecords
02 / HOW HEADCOUNT KEEPS WORK MOVING
One request.
A complete story.
See how HeadCount connects each step, from the first request to a completed record. Choose a stage to follow the work.
Swipe to explore
Capture the need.
HeadCount.THE WORK, CONNECTED
WORK ORDER / ROOM 204New request
“Room 204 feels warm.”
A useful request starts with what someone noticed and where they noticed it.
- LOCATION
- North wing · Room 204
- EQUIPMENT
- Air handler · AHU-02
REQUEST DETAILS
North wing, room 204. Check the room temperature and investigate the air-handling equipment serving this area.
Step 1 of 4 · The need has a place to go.
03 / SET YOUR TEAM UP FOR SUCCESS
Less chasing updates.
More moving forward.
HeadCount gives your team the structure to stay on top of maintenance: visible priorities, clear responsibilities, and a shared service history. Bring daily requests, preventive maintenance, and inspections into the same system so you can coordinate today’s work and prepare for tomorrow’s.
02
OWNERSHIP
Keep people aligned.
Assign work in HeadCount and keep updates with the task. Clear ownership helps your team and service providers coordinate handoffs and follow through.
Explore team management03
CONTINUITY
Build on every job.
Keep completed inspections, work notes, and service history in HeadCount. Give the next person useful context and make records easier to find when it is time to review the work.
Explore inspection records04 / YOUR PLACE. YOUR PEOPLE.
Different buildings.
The same need to connect.
An equipment check in a clinic. A repair on campus. An inspection across a hospital network. See how HeadCount fits the work behind your facilities.
01020304050607
Hospitals
Life-safety assets, inspections, and maintenance across healthcare facilities.
Nursing homes
Resident-room repairs, equipment checks, and the everyday work behind care.
Education
Classroom requests, campus equipment, and recurring maintenance.
Government
Public buildings, shared responsibilities, and connected service records.
Manufacturing
Equipment service, planned maintenance, and a history of completed work.
Property management
Property repairs, vendor coordination, and turnover tasks.
Veterinary clinics
Equipment care and facility maintenance behind every appointment.
SEE IT THROUGH THEIR EYES
The people behind the facilities.
05 / YOUR NEXT STEP IS DIGITAL
From scattered records
to a connected team.
Start with HeadCount.
You do not have to digitize every process at once to move forward. Start with one team or facility in HeadCount, bring the information they need into the system, and build a repeatable workflow you can extend across your organization.
- 1
Choose your first HeadCount workflow.
Start with the maintenance requests, recurring checks, or inspections your team handles every week. Define who owns the work and what a complete record should include.
- 2
Give your records a digital home.
Organize your locations, equipment details, and task instructions for HeadCount. Bring the information your team relies on into one system they can use as they work.
- 3
Make connected work the everyday routine.
Use HeadCount to assign tasks, record progress, and save completed work. Review the process with your team, then extend it to more equipment, workflows, and facilities.
A FEW MORE DETAILS
Before you dive in.
Why move from spreadsheets to HeadCount?
HeadCount is built to manage maintenance, from requests and assignments to recurring work and equipment history. It connects the work to the people responsible for it, giving your team a shared process for moving tasks forward. That makes it a stronger foundation for coordinating maintenance than separate spreadsheets and message threads.
How are work orders, preventive maintenance, and inspections different?
A work order tracks an assigned job. Preventive maintenance schedules recurring work using applicable equipment guidance and facility procedures. An inspection records a check and its findings. A finding may lead to a separate corrective work order.
Can we move to HeadCount one workflow at a time?
Yes. Start with a focused workflow, such as maintenance requests at one facility. Organize the relevant locations and equipment, assign responsibilities, and have the team use HeadCount through completion. Expand as the team establishes a repeatable process.
Does using a CMMS make a facility compliant?
Software helps organize work and its documentation. Your organization still defines the applicable requirements, performs the work, and reviews the evidence. HeadCount supports that recordkeeping process; the software alone does not establish compliance.
Are all HeadCount features included in every plan?
Features and limits vary by plan. Compare user counts, facilities, schedules, storage, equipment management, and inspection capabilities on the pricing page, then walk through your requirements with the HeadCount team.
Find the HeadCount plan that fits your team: explore features and pricing.
MAKE YOUR NEXT MOVE WITH HEADCOUNT
Your team. Connected.
Your next chapter.
Put HeadCount at the center of your maintenance. Show us how your team works today, and let’s explore how a connected digital system can help you take the next step.