CMMS for hospital facilities teams
Thousands of life-safety assets. Recurring inspections. Daily repairs. HeadCount connects asset tracking, compliance documentation, work orders, and preventive maintenance in one system for hospital facilities teams.
Behind patient care
A whole team at work.
Behind every room
01 / Built for the hospital workload
A hospital needs a record for each life-safety device and a way to manage the work around it. HeadCount brings both together.
Organize sprinklers, extinguishers, fire doors, and other devices by building, floor, and location. Find individual assets on your floor plans.
From a hospital-wide inventory to one sprinkler above a corridor.Explore asset trackingManage inspection, testing, and maintenance (ITM) cycles. Record results on mobile, track deficiencies, and retrieve reports for survey review.
See which devices were inspected and which need follow-up.Explore inspections & reportsAssign daily work orders and preventive maintenance (PM), with job instructions, checklists, and service history for your team.
Air-handler service, room repairs, and door hardware.Explore work orders & PMs02 / Work orders & preventive maintenance
A corridor door won’t latch. A room needs a lighting repair. An air handler is due for service. Assign requests and recurring PMs to your team, then keep instructions, checklists, and completion notes with the work.
Work Order #1048Work details High priority
Level 2 · Corridor E-204
Activity
09:12 · Work order created
09:14 · Assigned to Jordan Miller
03 / Life-safety inspections & corrective work
Start with a large device inventory; follow through on each finding. Record inspections against the right asset, assign corrective work, and keep completed repairs and cycle reports available for review.
Explore inspectionsOpen the generator’s record.
Link the job to the inspection finding.
Save the completed work with the asset.
National Fire Protection Association
Set ITM cycles for your fire and life-safety equipment, with inspection results and corrective-work records.
Physical Environment documentation
Keep standard references, inspection reports, and documented corrections available for survey review.
Interim Life Safety Measures
Complete assessments and document selected interim measures alongside life-safety deficiencies.
Infection Control Risk Assessment
Configure forms for your team’s project risk classifications, precautions, and follow-up checks.
04 / A customer’s perspective
In NCH’s safety equipment inventory project.
“The team at Head Count were unbelievably responsive to me, my Dept and to the needs of our large healthcare system.”
05 / A few practical questions
Configure schedules and forms for your National Fire Protection Association (NFPA) requirements: water-based fire protection (25), fire alarms (72), fire doors (80), healthcare systems (99), life safety (101), and emergency power (110). Your team sets the applicable requirements and intervals for each facility.
Use configurable forms to capture the project location, risk classification, precautions, and follow-up checks defined by your infection-control team. Completed forms can be exported as PDF records. Bring your current ICRA form or reporting requirements to a demo so we can walk through the setup.
Organize devices by building, floor plan, location, and equipment type. Technicians can open the right asset on mobile and record its inspection; your team can review inspection cycles, deficiencies, and reports. Enterprise includes multi-facility management for hospital groups.
Review inspection-cycle reports, ILSM assessments, equipment records, and completed corrective work in support of your hospital’s Physical Environment documentation. Technicians capture findings on mobile; your team can retrieve reports by building, equipment type, and inspection cycle.
Built around your facilities